We can't wait to have you join us for Summer Camp 2022! Find all of the information you need to get your youth pastors, leaders, and students to camp right here!
Please read the entirety of this webpage to be prepared for leading camp. Video tutorials are also available here.
Church groups must maintain an 8:1 student:leader ratio for the size of their group. Churches that cannot supply an adequate number of leaders may be asked to remove attendees from their group or risk their group being split across multiple cabins.
All registration deadlines are final and will not be moved, except in case of crisis or emergency. Contact Ashlee to determine if your situation qualifies as such. Registration applications must be completed in full (including Brushfire form, Docusign waiver, and Leader Reference Form (cabin staff only), and payment in order to be considered “complete”. Incomplete registrations after the cut-off date are subject to rejection.
*Additional leaders beyond the 8:1 student:leader ratio (regardless of early registration) will be full priced
** Please note that these costs do not include expenses specific to your youth ministry (i.e. transportation, travel food, etc.)
1. Promote Youth Camp.
Share the posters, videos, and other stuff to tell parents about our vision to see youths' lives changed at camp. Families will feed off of your excitment, so be sure to remind them how awesome Youth Camp is! We want to help you promote camp so we have included a bunch of art for you. Mix it up, put your ministry name on it, whatever! We want you to promote Youth Camp in the best way possible. If there is a file or variation of a graphic missing that you need, just let us know! We'll make it happen for you!
2. Register your campers!
It is your job to help kids get to camp. Our camp prices and deadlines are listed on the Registration Deadlines and Pricing page. Make sure to add any transportation costs or administrative fees to the price that you advertise. Register as Camp Coordinator for your church. Brushfire will send you a direct link for parents to follow to register their students as part of your church group. This will be the only way to register for camps. It is very important that all students and leaders be registered online by the final deadline. No on-site registration will be available.
3. Recruit your cabin staff.
Every church is responsible to recruit their own Cabin Staff. You need men for boys and women for girls. The ratio is 8:1 (i.e. If you have 9 girls and 3 boys, you need 2 female Cabin Staff and 1 male Cabin Staff). Have your Cabin Staff register for camp using your church's registration link.
4. Submit Payment
Payment is due in TWO PORTIONS. Invoices for early registration will be sent out the day after early registration closes and are due within 10 days of receipt. A second invoice will be sent after registration closes a week before camp. Pay for the entirety of your group before camp. Your registration will not be considered complete until payment has been submitted. You can pay online via credit card (plus 3% processing fee) or by sending a check. If paying by check, make payable to "Northwest Ministry Network" or "NWMN" and indicate "Youth Camp ______" (COMBO WEST 1, JR HIGH, etc.) in the memo line. You can request payment early at any point if you’re group is completely registered before the deadline.
Mail checks to:
Northwest Ministry Network
Attn: Ashlee Beers/Youth Camp _______ (Name camp you're attending I.E. COMBO EAST 1 or JR HIGH CAMP or COMBO WEST 2)
35131 SE Douglas St., Suite 200
Snoqualmie, WA 98065
5. Keep track of registrations and follow up with parents and leaders to make sure every part of the registration is complete.
You can see the status of waivers as PENDING or SIGNED on your camp coordinator brushfire login. Each student needs to register on Brushfire, have a signed Docusign waiver, and have a med sheet printed with medicine in original packing. Leaders need to register on Brushfire, have a signed Docusign waiver, and have a leader reference form submitted on their behalf. We will process background checks.
6. Get ready, get your friends, get here!
*Camper will wear modest clothing at all times, including water activities. Revealing attire or swimwear will not be permitted. A dark colored t-shirt will be required to be worn over any swimwear deemed immodest by Camp Leadership.*
35131 SE Douglas St., Suite 200, Snoqualmie, WA 98065
o: (425) 888-4800 | f: (425) 888-4848